Protocol and timetable

 

Join, support, complete the CECA Board

Apply: 20 April – 12 June 2025
Vote: 15 August – 15 September 2025

A new Bureau is elected every three years on the occasion of ICOM’s triennial conference. CECA members interested in collaborating in the work of the Bureau are invited to apply. All CECA members are invited to vote to elect the members who will represent them on this international committee, one of ICOM’s most numerous and active.

2025 Elections Protocol

A new Bureau is elected every three years on the occasion of the ICOM triennial conference. An election task force is appointed in the year preceding the ICOM triennial conference.

The Elections 2025 team consists of :

  • Asmah Alias, CECA Board member, Asia coordinator, elections officer, who will not be standing in the next elections.
  • Anne Marie Emond, CECA Secretary and Treasurer.
  • Sylvie Savare , CECA’s social media coordinator.

All the work of the Elections team is supervised by three CECA members, who are not members of the Board of Directors and are not standing for election as directors. At least one of these members must be new to the role. In 2025, this monitoring is accepted by Ani Avagyan, Mila Chiovatto, Haryany Mohamad

The Head of Elections appoints this team.
She is responsible for including these members in communication about the elections. These are neutral members of the CECA who have no direct link with the candidates. They are included in the Elections team’s communication monitoring from the start of the electoral process. They also send their comments whenever they consider it appropriate… They will write a short final report to accompany the election report.

In view of its many activities, the CECA 2025-2028 Bureau will comprise around fifteen members:
a President and around fourteen other members, from whom the Board will select Vice president, Secretary, Treasurer, Regional Coordinators, the Coordinators of the Website, the Social Networks , the Newsletter and translations, the Research, the Best Practice activities, the Publications, the Special Interest Groups and any other necessary functions.
<Roles and tasks of Board members>
<Final process for allocating functions>

For certain tasks requiring particular skills and/or continuity, the Board may add members known as “advisors”.
The number and functions of these members depend on the decision of the President, who takes the advice of the Bureau. The President presents his proposal for CECA members to be appointed as advisers after the installation of the new Bureau at the CECA General Conference.

Procedural timetable

The voting procedure comprises the following stages:

► Stage 1 / Nomination of candidates
20 April. 12 June 2025
Nomination form available here as a Word document.
All members are informed and invited to stand for a position on the Board within the specific deadline for nominations.
All members are requested to ensure that they are registered as members of ICOM and CECA (ICOM membership number required), in order to be able to stand and vote.
<Application form 2025  PDF>
<Application form 2025 Word>  see in your download file
Applications must be sent electronically to : election.icomceca[at]gmail.com
12 June 2025: Closing date for applications

► Stage 2 / Call for votes
15 August 2025- 15 September 2025
All members receive calls to vote through various channels: newsletter, website, social networks, etc.

► Stage 3 / Vote
15 August 2025- 15 September
All members should receive, via the newsletter, the link to the Balotilo platform enabling them to vote. Members who have not received this link are invited to request it from election.icomceca@gmail.com together with a photocopy of their ICOM 2025 card for verification.
Each member may vote only once, but may change his or her mind during the voting procedure.

► Stage 4 / Vote count
16th September 2025
The head of the electoral commission checks the validity of the votes and communicates the results of the valid votes to the CECA Bureau and the candidates. The results of the vote and the new CECA Bureau are presented to the members through the usual communication channels.

► Stage 5 / Installation of the new Bureau
During the CECA General Conference at the ICOM Triennial (11-15 November 2025) Official installation of the new CECA Bureau (15 November). Approval of any proposed advisers

updated on 11 April 2025

About application forms and e-voting forms :
<Information regarding GDPR>
<Privacy Policy>